Guidelines for 2nd ECAR Symposium, Zurich 2024

Based on the abstract guidelines of the yearly ESDAR Conference

Oral Communication

12 minute presentation and 3 minute discussion

Clinical cases presentation

12 minute presentation and 3 minute discussion

Abstracts for posters and oral communications 2024

Beside invited plenary presentations, communications on all aspects of reproduction (including clinical cases) in domestic animals will be presented at the conference. Although most communications will have to be presented as posters, ECAR would like to give scientists the opportunity to present their data orally and numerous sessions with short oral communications (and clinical cases sessions) will be offered. All submitted abstracts will undergo a strict peer-review process (see below). You are invited to submit abstracts of your scientific work to be presented at the 2nd ECAR Symposium 2024 not later than March 15th, 2024.
All abstracts (posters and short oral communications) can only be submitted through the ECAR submission website. Please follow the according submission advice on this website.

Submit your abstract

Abstract requirements

Abstracts must be written in English. If you are not a native speaker, ask for help to edit the grammar and style. Your name must only appear once as first author of an abstract. However, you may submit additional abstracts as co-author. Abstracts should contain the purpose/objectives of the study, methods used, results, and conclusions. Do not forget to indicate the species within the title. A maximum of two references (first author, year, journal, volume, pages) of published full papers (no abstracts!) may be included. No figures or tables are allowed. Abbreviations have to be defined and should be used sparingly. Abstracts without results (e.g., the results of this study will be presented at the meeting) are not accepted. Abstracts are subjected to scientific review by peers. The decision on acceptance/rejection by the program committee is final.
The maximum size of abstracts is limited to 1,800 characters including spaces from the first word of the title through to the last word/character of the text, excluding author names and affiliations.

Preferred Method of Presentation

When you submit your abstract, please indicate your preferred method of presentation:
1. The poster session only
2. Poster session or oral communication
3. Participate in the clinical cases competition (Oral)
4. Participate in the clinical cases competition (Poster)

Submission of abstracts

By submitting the abstract, the author concedes (1) that the work has not been published before 2024 and is the work of the named authors, who all agree to be listed as co-authors and (2) that the experiments have been conducted under the appropriate legal authority.
Make sure that the author or one of the co-authors is present at the conference and will present the publication either as oral communication or poster. Failure to present the work after the abstract has been published in the conference proceedings will result in rejection of abstracts from this particular laboratory/team in the following years.

Review of abstracts

The abstracts are subjected to a rigorous peer-review process. Firstly, abstracts must meet the formal requirements laid down in the information for authors of abstracts. Abstracts exceeding the character limit of 1,800 are not accepted. Abstracts may be re-submitted before the deadline expires. The corresponding author of each submitted abstract will receive an automated confirmation email. If not, they should make contact immediately with the program secretary.
Submitted abstracts are then distributed to the reviewers and rated by 2 reviewers
1. Accepted without revision
2. Accepted after minor revision
3. Major revision necessary
4. Not acceptable (rejected)
Abstracts, which need a revision, will be returned to the corresponding author with detailed questions/instructions. After re-submission, the original reviewer again reviews the abstract. Abstracts, which need only minor revision will be returned to the author and will be re-checked after re-submission for the requested corrections. Very often the reason for rejection of abstracts is poor scientific quality. e.g. poorly designed experiments with inappropriate statistical analyses, or abstracts containing no data.
Poor language per se is not a reason to reject an abstract; however, we strongly recommend all non-native speakers to get help from a native speaker. Minor language problems are edited by the reviewers.

Abstracts will be rated major revision necessary when the abstract contains interesting data but lacks some formalities e.g. description of methods, lack of statistics, lack of conclusion etc. Very often authors claim that they could not include sufficient information because of the limited characters. However, careful reading of the text usually reveals that there are quite a number of words, phrases or even sentences, which can be omitted without losing information.
Please refrain from inquiries about the status of the abstract after submission. The entire procedure will take up to 6 weeks. Authors will be informed by e-mail as soon as the final decision has been made.

Abstract Review and Selection

The decision whether an abstract is accepted as poster or oral communication is made by the program secretary and depends on the general layout of the scientific contents of the conference. The decision is final and will be announced around 2024.